The Ultimate Guide to Calculate Office Space

When looking for a new office space, there are many factors that will influence which workplace is the best for your team. For example, if there's enough space for the employees to be comfortable, if the office has a separate place for the team to interact, and if the noise level is appropriate for the tasks being done. We'll explain how to estimate the amount of space you will need and the factors you must consider when analyzing an office square footage.

The first thing to do is to narrow down your options by getting specific and detailed proposals in your hands to compare and evaluate. Once you do that, determine the company's current situation and future plans of expansions. You can ask the following questions to determine your growth expectations for the following years:

  1. How many employees do I have?
  2. Do the employees need an individual desk for their tasks or can they share a space?
  3. Do I plan to have more employees in the next couple of years?
  4. If I need to add more staff, what type of work will they be doing? (Executive, administrative, sales).

Other variables to consider

In addition to this, there are other variables that will determine the amount of space you need. For instance, the floor size of the building or whether you'll be sharing common areas. You must also consider its shape and design. Remember square footage is not always "square", and there are offices you'll find with irregular angles and curves, where part of the space can't be used for a desk area. Also consider ceiling heights, especially in loft offices where the roof may be too low to put desks.

Furthermore, many companies are cutting down some of its physical space, because large cabinets and enormous paper piles are now stored in the cloud. Besides, external storage units have become more popular.

Some few tips to have in mind

  • If you use your office to meet with clients you would need an appropriate space to receive and impress them.
  • If your staffing changes depending on the season, consider ways to make the best use of your space.
  • If you want every employee to have a personalized space (individual offices or cubicles) you'll need more space rather if they'll share workstations.

With this in mind, estimates for office space vary depending on the workspace layout, the floor plan, and expected growth. Nevertheless, "there are legal implications, which are stated in the workplace (Health Safety and Welfare) Regulations 1992, in regards to the amount of office space that should be allowed per person. The associated Approved Code of Practise and Guidance states that workrooms should have enough free space to allow people to get to and from workstations and to move within the room with ease. The total volume of the room when empty, divided by the number of people normally working in it should be at least 11 cubic meters". [Office Principles, Space Calculator]

Office Space Planning Calculator

You can also use one of these formulas to estimate the amount of space needed for an office.

Minimum Square Footage Needed = (No. of Employees X 50) + 1000

Sq. Ft. Needed for High-End Office = (No. of Employees X 160) + 2000

To determine the square footage required, take into account the following standards for low end and high-end office space:

Your monthly rent is determined by this formula:
Annual Lease Rate X Total Square Feet / 12 Months = Monthly Rent

To determine the square footage required, we took into account the following standards for low end and high end office space:

Workstation 40 to 125 sq. ft. per person.
Private Office 150 to 400 sq. ft.
Meeting Room A standard 300 sq. ft.
Kitchen Area 120 to 320 sq. ft.
Reception 100 to 250 sq. ft.
Server Room/Storage 40 to 150 sq. ft.
Common areas and corridors You should assume 20 to 30% of total space based on how efficiently you use the space.

To find an office that fits your specific needs, start your search at one of our top locations like Dallas, Chicago or Los Angeles.

Do not hesitate to contact us for any assistance in your search. Happy browsing.

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